Privacy Policy
Last updated: February 1, 2026
1. Introduction
At 1:1 Notes, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our collaborative meeting notes platform. Please read this policy carefully to understand our practices regarding your personal data.
2. Information We Collect
2.1 Information You Provide
- Account Information: Email address, name, and profile picture from your Google account
- Meeting Notes: Content you create, including notes, action items, and comments
- Organization Data: Company name and team member relationships
2.2 Information from Third-Party Services
- Google Calendar: With your permission, we access your calendar to identify 1:1 meetings, including event titles, times, and attendee email addresses
- Google Account: Authentication data to securely sign you in
2.3 Automatically Collected Information
- Device information and browser type
- IP address and general location
- Usage patterns and feature interactions
- Cookies and similar tracking technologies
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve the Service
- Identify and display your 1:1 meetings from your calendar
- Enable collaboration between you and your team members
- Send you service-related communications and updates
- Respond to your inquiries and support requests
- Detect, prevent, and address security issues
- Comply with legal obligations
4. Information Sharing
We do not sell your personal information. We may share your information in the following circumstances:
- With Team Members: Meeting notes are shared between the manager and direct report associated with that meeting
- With Organization Administrators: Admins may have access to member information within their organization
- Service Providers: We work with trusted third parties who assist in operating our Service (hosting, analytics, email delivery)
- Legal Requirements: When required by law or to protect our rights and safety
5. Data Security
We implement appropriate technical and organizational security measures to protect your personal information. This includes encryption in transit and at rest, secure authentication, and regular security assessments. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
6. Data Retention
We retain your personal information for as long as your account is active or as needed to provide you with the Service. You may request deletion of your data at any time by contacting us. Note that some information may be retained for legal compliance or legitimate business purposes.
7. Your Rights and Choices
Depending on your location, you may have the following rights:
- Access: Request a copy of the personal data we hold about you
- Correction: Request correction of inaccurate data
- Deletion: Request deletion of your personal data
- Portability: Request transfer of your data to another service
- Withdraw Consent: Revoke permissions for calendar access at any time
To exercise these rights, please contact us at the email address below.
8. Google API Services
Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. We only request access to calendar data necessary for the core functionality of identifying your 1:1 meetings.
9. Cookies
We use essential cookies to maintain your session and keep you signed in. We may also use analytics cookies to understand how you use our Service. You can control cookie preferences through your browser settings.
10. Children's Privacy
The Service is not intended for users under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected data from a child, please contact us immediately.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the updated policy.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at: privacy@1on1notes.com